The National Court Reporters Association (referred to as “NCRA,” “Association,” “we,” “us,” and “our”) respects individual privacy and values the confidence of our members, potential members,
program participants, sponsors, donors, industry partners, and our community. This Privacy Policy sets out the privacy principles that we follow with respect to the collection, use, and disclosure of information that you may provide through the NCRA.org
website (our “website”), at our events you may attend, and through other submission channels where you submit information to NCRA.
Please read this entire Privacy Policy before using our website or submitting information to us. Following is a brief explanation of how we currently gather information about visitors and what is done with it.
Contact details
If you have any questions regarding our Privacy Policy and our practices regarding information you provide to us, please contact:
National Court Reporters Association
Attn: Membership
12355 Sunrise Valley Drive, Suite 610
Reston, VA 20191
Email: Membership@ncra.org
NCRA’s mission and legitimate interests
NCRA’s mission is to promote excellence among those who capture and convert the spoken word to text and is committed to supporting every member in achieving the highest level of professional expertise. NCRA is committed to supporting its more than
10,000 members in achieving the highest level of professional expertise with educational opportunities and industry-recognized court reporting, captioning, education, and videography certification programs. As such, any information we collect serves
to further our mission, including but not limited to the following:
- Provide relevant information to our potential members, active members, program participants, and the public
- Respond to inquiries relating to NCRA
- Promote NCRA events, programs, and activities
- Perform our contractual obligations with members in good standing, registered attendees at our events, candidates of our certification programs, customers on our online stores, and subscribers of our publications and other products/services
- Meet our obligations to our advertisers and sponsors in NCRA’s print and digital publications and technology platforms
- Administer and manage our certification programs
- Administer donations to NCRA
Information we collect about you
Depending on what transactions you perform, we gather information that you agree to provide us, such as your email address, name, mailing address, telephone number, and credit card information. We may verify or combine this information with data about
you that we have gathered from other sources, including a membership application, member directory update form, conference or seminar registration forms, etc. The legal justification for matching the data we collect with other data that we hold about
you if you have used our services before is that we have a legitimate business interest for your personal data to be used for this specific purpose.
We are Payment Card Industry Data Security Standard (PCI DSS) compliant, and credit card numbers are stored, processed, and transmitted securely according to that standard.
When logged in to our website as a known contact, we store the following personal information in cookies (see below):
- Contact Number
- Name
- Membership Status
We additionally collect information about how you use our website and the device(s) that you use to access the service. This includes collecting unique online identifiers such as IP addresses, which are numbers that uniquely identify a specific computer
or other network device on the internet. We use the foregoing information in the form of summary statistics to help us make our website more useful to our visitors, such as assessing what information is of most and least interest.
How we use what we learn
We use the information you provide to us to carry out NCRA’s mission and relevant programs and activities, to fulfill our contractual obligations, and for performing marketing studies and development research so that we may keep you apprised of upcoming events and other offerings that we believe may be of interest to you. Also, we may use the information to help us create new offerings.
No collection of special data
We do not generally seek to collect any special categories of personal data such as political opinions, religious beliefs, genetic data, etc., nor do we collect any information about criminal convictions and offenses. In the limited cases where we do seek to collect such data, e.g., for purposes of complying with employment- related anti-discrimination laws, we will obtain express written consent from you.
How we share and disclose information
From time to time we are approached by third parties interested in identifying people who visit our site or who are members of NCRA. They may have a product to offer that would interest our visitors or members, or they may be collecting information for research or for some other legitimate purpose. It is our policy to furnish names, postal addresses, and email addresses in instances when we reasonably believe that the information to be conveyed by third parties will be of interest to a significant number of the people who receive it. Third parties with whom we have a contractual relationship under the Member Advantage Program may also request to receive members' telephone numbers. We honor any opt-out/unsubscribe requests made by recipients where that information is communicated to us. Where possible, all commercial messages sent from NCRA and authorized third parties with whom we have a contractual relationship are requested to implement opt-out/unsubscribe mechanisms and honor any opt-out/unsubscribe requests by recipients.
Of course, your email address can be captured from your communications on the Web. And it is a relatively easy process for third parties to build lists of email addresses and other contact information from printed directories, online message forums, and other sources, even though doing so may violate usage rules set up by the directory publishers and forum operators. As a result, you may receive an email, mailing, or fax that appears to be officially sanctioned by NCRA when that is not the case. NCRA seeds its lists with dummy information as a way to detect unauthorized use, and we pursue your Association's ownership rights with parties that violate the terms and conditions of list usage. If you have a question about the source or origin of a communication, please forward it to the NCRA Web Administrator.
When you terminate your membership or cancel the website account access, NCRA may continue to share information about you according to our legal and regulatory requirements.
NCRA may disclose your personal information as required by law or as needed in legal proceedings when NCRA believes in good faith that disclosure is necessary to protect NCRA’s rights, protect your safety or the safety of others, investigate fraud, or respond to a legal or government request.
In addition, in the event of a merger, acquisition, or any form of sale or transfer of some or all of our assets to a third party, we may also disclose your personal information to the third parties concerned or their professional advisors. In the event of such a transaction, the personal information held by NCRA will be among the assets subject to the transaction.