NCRA Privacy Policy is owned and operated by the National Court Reporters Association (NCRA), headquartered in Reston, Virginia

NCRA welcomes visitors to and respects their privacy. We are committed to protecting your personal information, and whenever you provide such information, we will only use your information in line with all applicable data protection laws, including the General Data Protection Regulation (GDPR) and Canada’s Anti-Spam Legislation (CASL). We want you to be comfortable while you are here. Following is a brief explanation of how we currently gather information about visitors and what is done with it.


What we know about you

Depending on what transactions you perform, we gather information that you agree to provide us, such as your email address, name, mailing address, telephone number, and credit card information. We may verify or combine this information with data about you that we have gathered from other sources, including a membership application, member directory update form, convention or seminar registration forms, etc. The lawful justification for matching the data we collect with other data that we hold about you if you have used our services before is that we have a legitimate business interest for your personal data to be used for this specific purpose.

We are Payment Card Industry Data Security Standard (PCI DSS) compliant, and credit card numbers are stored, processed, and transmitted securely according to that standard.

When logged in to our website as a known contact, we store the following personal information in cookies (see below):

  • Contact Number
  • Name
  • Membership Status

We additionally collect information about how you use our website and the device(s) that you use to access the service. This includes collecting unique online identifiers such as IP addresses, which are numbers that uniquely identify a specific computer or other network device on the internet.


How we use what we learn

We compile and use this information so that we may keep you apprised of upcoming events and other offerings that we believe may be of interest to you. Also, we may use the information to help us create new offerings.

What we tell others about you

From time to time we are approached by third parties interested in identifying people who visit our site or who are members of NCRA. They may have a product to offer that would interest our visitors or members, or they may be collecting information for research or for some other legitimate purpose. It is our policy to furnish names, postal addresses, and email addresses in instances when we reasonably believe that the information to be conveyed by third parties will be of interest to a significant number of the people who receive it. Third parties with whom we have a contractual relationship under the Member Advantage Program also may request to receive members' telephone numbers.

Of course, your email address can be captured from your communications on the Web. And it is a relatively easy process for third parties to build lists of email addresses and other contact information from printed directories, online message forums, and other sources, even though doing so may violate usage rules set up by the directory publishers and forum operators. As a result, you may receive an email, mailing, or fax that appears to be officially sanctioned by NCRA when that is not the case. NCRA seeds its lists with dummy information as a way to detect unauthorized use, and we pursue your Association's ownership rights with parties that violate the terms and conditions of list usage. If you have a question about the source or origin of a communication, please forward it to the NCRA Web Administrator.


Choices you have

In a sense, it is more difficult to move about the Internet unobserved than it is in the world at large. Websites register your presence, even if they do not necessarily know who "you" are. At that level, we have no choice. However, you can request that information we receive from you not be used by us or shared with a third party. We may still maintain a record of your visits to our website, but we will not further solicit your business if you do not wish to hear from us. Please notify the NCRA Member Services and Information Center (800-272-6262; 12030 Sunrise Valley Drive, Suite 400, Reston, VA 20191) to be removed from our postal, email, fax, or telephone contact lists. If you do not want to have any of your information provided to a third party (other than disclosures required by law, should that occasion arise), please notify the Member Services and Information Center.

Correcting incorrect information

If you discover that we have incorrect information about you, such as misspelled name, old mailing address, etc., please contact the Member Services and Information Center so we can make the appropriate correction.

If something goes wrong

If you suspect or discover an abuse of your personal privacy that involves the website, please contact the NCRA Web Administrator or the Member Services and Information Center so that an appropriate investigation can take place.



Cookies are small text files that are stored on your computer when you visit certain Web pages. We use cookies to understand how our sites are used, which helps us to improve your overall online experience. Some of the cookies we use are necessary for some of our sites to work while other cookies are used to provide tailored advertising by trusted third parties.

The different types of cookies we use are one of the following:

  1. Strictly necessary - These cookies are essential for certain features of our websites to work, for example when you log in to provide you with the opportunity to view restricted content and/or update personal records. Without these cookies some services cannot be provided. These cookies are deleted as soon as you log out, or after a standard timeout.
  2. Performance - These cookies are used to collect anonymous information about how you use our websites. This information is used to help us improve our websites and understand how effective our advertisements are. In some case we use trusted third parties to collect this information for us, which may include recording your use of our websites, but they only use the information for the purposes explained. By using our websites, you agree that we can place these types of cookies on your device. You have the right to object to being tracked on our websites by emailing the Member Services and Information Center.

Managing cookies

If you'd prefer to restrict, block, or delete cookies from NCRA, you can use your browser to do this. Each browser is different, so check the 'Help' menu of your particular browser to learn how to change your cookie preferences. If you choose to disable all cookies, we cannot guarantee the performance of our websites and some features may not work as expected.


Concluding thoughts

The information that we all provide as we visit websites and transact business on the World Wide Web contributes to the general betterment of life online through improved responsiveness to our needs and interests. and NCRA want to preserve the social and economic benefits derived from such information. At the same time, we want to preserve the right of individuals to be protected from privacy abuses and the misappropriation of personal information. For more information about our website privacy policy, contact the NCRA Web Administrator.

Links to other websites - This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.

For useful information about protecting your privacy as you travel on the World Wide Web, see the Federal Trade Commission's Web page about "Site Seeing on the Internet.



Last updated: May 2018