Policies and Procedures Manual - Section 4 - Committees

SECTION 4:  COMMITTEES

Authority
Standing Committees

Council of the Academy of Professional Reporters
Council on Approved Student Education
Distinguished Service Award Committee

Nominating Committee

Appointment to Nominating Committee
Eligibility of Retired Lifetime Members to serve on the Nominating Committee
Nominating Committee Procedures

Other Committees

Audit Committee
Budget Committee
CLVS Council
Executive Director & CEO Performance Evaluation and Compensation Committee
Living History Task Force

Authority

Original Adoption:  July 1995
Revision: N/A

Constitution and Bylaws Reference:  Article XII–Structure

NCRA committees and task forces serve only in an advisory capacity, making recommendations to the Board of Directors for its consideration.

Standing Committees

Council of the Academy of Professional Reporters

Constitution and Bylaws Reference:  Article X–Academy of Professional Reporters and Council of the Academy of Professional Reporters

Revision:   March 2014

These guidelines have been adopted to ensure that all candidates for Fellowship will be considered under equal and consistent standards:

Internal Procedures for Fellows Nominations

The selection committee shall conform to the Conflict of Interest Policy for Selection Committees.  Discussion on this policy should be held at the first meeting of the committee each year and noted in the minutes.

  1. Only those nominees who receive three-fourths of the votes in the affirmative shall be recommended to the Board of Directors. Abstentions shall not be counted as votes for this purpose.
  2. Nominees must meet three of the five eligibility criteria as set forth in the NCRA Constitution and Bylaws.
  3. Nominees must be supportive of the goals of the Association.
  4. Nominees will have demonstrated leadership quality.
  5. When nominations make mention of committee reports and presidential messages, they must be supported by documentation. CAPR shall be provided by NCRA staff documents within the records of NCRA relating to a nominee’s NCRA board, committee and task force service, as well as documentation of advanced certifications held by each nominee to facilitate the work of the committee.
  6. Any discussion of Fellows will be held in closed session.
  7. The Board of Directors will be notified of reasons why nominations have been declined.
  8. Personal familiarity with nominees’ qualifications or lack thereof shall not be considered by the committee.
  9. Applications may be held over and resubmitted for the next year.
  10. Nominees who are current members of the NCRA Board of Directors shall not be eligible for recommendation until they have completed their terms.
  11. Members may not self-nominate for Fellowship in the Academy of Professional Reporters.
  12. Nominations must be submitted by a Registered Member of NCRA or be accompanied by at least one letter of support from a Registered Member of NCRA.

Council on Approved Student Education

Constitution and Bylaws Reference:  Article XI–Council on Approved Student Education

Revision:   March 2014

CASE: General Requirements and Minimum Standards
https://www.ncra.org/Education/content.cfm?ItemNumber=8770&navItemNumber=537

Distinguished Service Award Committee

CONSTITUTION AND BYLAWS REFERENCE:  Article XII–Structure

Original Adoption:  March 1996
Revision:   July 2015

July 2015 – The Board of Directors gives authority to the DSA committee to seek additional support on members who have been recommended for the DSA from nominators.

    1. The National Court Reporters Association Distinguished Service Award to the Profession may be awarded annually by the Board of Directors to a member of the Association.
    2. The purpose of the National Court Reporters Association Distinguished Service Award to the Profession is to encourage and to recognize work amounting to distinguished service by individual members of the National Court Reporters Association for the benefit of the reporting profession.
    3. A recipient of the Distinguished Service Award shall meet the following qualifications: 
      1. Shall be a Registered Member of the Association in good standing, or a Registered Retired Member [i.e. RPR (Ret)] who was a member in good standing upon retirement.
      2. Shall not be acting as a member of the Distinguished Service Award Committee, or as an officer or director of this Association.
      3. Shall have been involved in NCRA affairs on an extensive level, during which involvement the candidate shall have rendered distinguished service to this Association, which has contributed to its good reputation, general welfare, or worthy accomplishments.  The Committee may consider, among other things, services rendered to state and other reporting associations, public affairs and public relations, writing for association publications, and the advancement of the profession.
    4. DSA Committee members’ terms are governed by Article XII, Section 2(d) of the Constitution and Bylaws.  In addition:
      1. The Chair of the DSA Committee shall be designated by the President. Before beginning its deliberations, the Distinguished Service Award Committee shall be provided by NCRA staff all documents within the records of NCRA relating to a nominee’s NCRA committee and task force service, as well as documentation of advanced certifications held by each nominee to facilitate the work of the committee.
      2. Personal familiarity with nominees’ qualifications or lack thereof shall not be considered by the committee.
    5. The Committee shall meet via conference call to consider all candidates nominated in that year (pursuant to Guideline #5 below) plus any eligible candidates carried forward from prior years.
      1. The Committee shall determine either:
        1. The individual from among these candidates to recommend to the Board for designation as the DSA; or
        2. That no DSA should be awarded in that year and so recommend to the Board.
      2. The Committee may direct that the name of any candidate or candidates not selected be carried forward for consideration by the next year’s DSA Committee.
      3. The selection committee shall conform to the Conflict of Interest Policy for Selection Committees.  Discussion on this policy should be held at the first meeting of the committee each year and noted in the minutes.  
      4. This committee shall submit to the Board, at least ninety (90) days prior to the Annual Convention, its recommendation for the award. The Board may accept or reject the committee’s recommendation. The Board may not independently select its own recipient for this award.
    6. Nominations for the Distinguished Service Award may be submitted to the committee only by voting members of the Association or by recognized court reporting associations, together with supporting information.  Upon receipt of at least one nomination from a voting member or affiliated organization, all other submissions are accepted as supporting documents.
    7. Names of candidates shall not be published.  The award in any year shall be determined by a majority vote of the Board of Directors following consideration of the report of the Distinguished Service Award Committee.  Pursuant to the Bylaws, the Board may accept or reject the Committee’s recommendations.  The Board may not independently select its own recipient for this award.  In event the Board rejects the Committee’s recommendation, the Committee shall, within 10 days after notification, either select an alternate nominee or recommend that no DSA be awarded that year and forward its recommendation to the Board.
    8. The award shall be presented at an appropriate function during the annual convention, at which time the recipient shall also be presented a DSA plaque signifying the award as well as a DSA pin and DSA ribbon.  The DSA recipient should also that year be recognized by announcement in the same manner as any officer or director of the Association.
    9. Following the presentation of the award in any year, an article, along with biographical information regarding the DSA recipient, shall be published in the Journal of Court Reporting.

Nominating Committee

Appointment to Nominating Committee

CONSTITUTION AND BYLAWS REFERENCE: Article VIII–Nomination and Election of Officers and Directors

Original Adoption:  July 1996
Revision:   N/A

A person with prior Nominating Committee experience shall be appointed to the Nominating Committee each year.

Eligibility of Retired Lifetime Members to serve on the Nominating Committee

Original Adoption:  November 2010
Revision:   N/A

CONSTITUTION AND BYLAWS REFERENCE: Article VIII, Section 1-Qualifications of Nominating Committee, requires that members of the Nominating Committee be Registered Members of NCRA.  Any Retired Member (who is, by definition, an NCRA certified verbatim stenographic reporter) remains eligible for appointment to the Nominating Committee.

Nominating Committee Procedures

Original Adoption:  November 2015
Revision:   N/A
      1. The Nominating Committee should continue to speak with the president and president-elect prior to interviews.
      2. The Nominating Committee should hold a stand-alone meeting for interviews.
      3. The ED/CEO will advise the Nominating Committee of areas that need to be strengthened on the Board.
      4. The names of those candidates who accept consideration will be posted on the NCRA website.
      5. The slate will only be presented to the president, president-elect and executive director prior to public announcement.
      6. The Chair of the Nominating Committee will call each of the candidates to give them helpful feedback on why they were not chosen and also to encourage them to run again. For consistent messaging, all communications with candidates regarding the interview and selection process should only come through the chair.
      7. The Chair will act as a facilitator during the interviews.

Other Committees

Audit Committee

CONSTITUTION AND BYLAWS REFERENCE:  Article XIV–Fiscal and Legal Procedures

Revision:   N/A

The Finance Committee shall serve as the Audit Committee.

Budget Committee

CONSTITUTION AND BYLAWS REFERENCE:  Article XIV–Fiscal and Legal Procedures

Revision:   N/A

The Finance Committee will serve as the Budget Committee.

CLVS Council

Original Adoption:  March 2008
Revision:   N/A

CLVS Council members must be a CLVS; ability to devote needed time and expertise; currently working in legal video field; knowledge of the latest legal video technology; knowledge in one or more of the following areas: digital media, trial presentation, video, sound. Also, to assist the Council in testing candidates, individuals must have: full knowledge of CLVS grading guidelines and standards; the capacity to maintain confidentiality requirements; successfully completed an apprenticeship program.

Executive Director & CEO Performance Evaluation and Compensation Committee

Original Adoption:  February 2012
Revision:   N/A

The Executive Committee will serve as the Executive Director and CEO Performance Evaluation and Compensation Committee.

Living History Task Force

Original Adoption:  November 2006
Revision:   N/A

The collecting and preserving of interviews conducted at NCRA annual conventions will continue as long as this can be accomplished on a volunteer basis without relying upon NCRA staff or financial resources.