Policies and Procedures Manual - Section 1 - Membership

SECTION 1:  MEMBERSHIP

Advertising of Membership and/or Certifications Held
Dues
Logo and Certification Use Policy
Membership Reinstatement Policy
Retired Membership


Advertising of Membership and/or Certifications Held

Original Adoption:  March 1999
Revision:  March 2016

Claims of NCRA Membership in Advertisements

  1. Membership in NCRA is on an individual basis.  Any NCRA Member in good standing may advertise or represent that such individual is a Member of the National Court Reporters Association.
  2. Any Member in good standing may advertise or represent the fact of NCRA Membership on such Member’s advertising, business cards, letterhead, brochures, Website, social media pages, and other materials solely to denote the individual’s Membership in NCRA.  Any other advertisement or representation of Membership is prohibited, except to the extent expressly permitted by the Board of Directors.  A Member may not use advertisement or representation of Membership as an expression of NCRA’s views, or its endorsement or approval of a particular topic or matter.  In this regard, a Member may not advertise or represent Membership on the Member’s work product, such as on a transcript, regardless of the form of, or media used for, such work product.
  3. Although Membership in NCRA is on an individual basis, the designation “includes members of NCRA” may be used by a court reporting firm or entity in its advertisements, if a majority of the reporters employed by or independently contracted for by said firm or entity are members in good standing of NCRA.
  4. Unauthorized advertisement or representation of NCRA Membership may subject the user to legal action by the Association to the fullest extent permitted by law.  Such unauthorized advertising or representation by a Member also may subject the Member to loss of Membership and/or loss of Membership privileges, including the ability to run the Member’s advertisements in NCRA publications and the right to have the Member’s name listed in the NCRA Membership Directory and Registry of Professional Reporters.

Dues

Original Adoption:  See Below
Revision:  N/A

Dues - July 1984 (84-07-04)

The Board of Directors shall have the flexibility to prorate dues received after the beginning of the dues year in order to implement effective promotional campaigns for membership recruitment.

Dues Levels – March 1994 (94-03-27)

First- and Second-year Reporters:  A person who has been a Student Member of NCRA for at least two consecutive years and becomes a Participating or Registered Member shall be eligible for special dues for their first two years.  These dues shall not exceed 60% of Participating Member dues for the first year and shall not exceed 75% of Participating Member dues for the second year.

Hardship Dues – February 2004 (04-02-05)

The Board may approve reduced dues for individuals who have been members of NCRA for at least three consecutive years and face a hardship. The levels set shall not be lower than 10 percent of current dues the first year and no lower than 30 percent of current dues in each subsequent year. (The member must reapply for hardship dues each year.) A member may apply for hardship dues for no more than six years.
The Board delegates to membership department staff the authority to grant hardship dues within these parameters, upon written request from the member.

Members residing in US Territories – November 1996 (96-11-16)

Members residing in the Commonwealth of Puerto Rico and the Territory of the U.S. Virgin Islands are considered full domestic members of NCRA.

Logo and Certification Use Policy

Revision:  March 2018
Original Adoption: (see below)

NCRA Logo Use Policy – 99-03-16
NCRA Certification and Certificate Use Policy – 99-03-15
NCRA Ethics First Logos Use Policy – 12-02-10 (consolidation of all)

NCRA Logo Use Policy

Eligibility for Use of NCRA Logo

The NCRA Logo is reserved exclusively for use by the Association. No member or any other person or organization should display this logo in any context without express written consent from the Association.

Eligibility for Use of NCRA Member Logo

The NCRA Member Logo, recognized by the prominent use of the word member is for use by all NCRA members in good standing. NCRA membership is held by individuals, not by companies or firms. The NCRA Member Logo may not be used by a court reporting firm or company.

Member includes any of NCRA’s membership classes (Participating Members, Registered Members, Student Members, Honorary Members, Associate Members, and Retired Lifetime Members).

Rules and Restrictions

  • A member in good standing may use or reproduce the NCRA Member Logo on such member’s advertising, business cards, letterhead, brochures, and other promotional materials in any medium solely to denote the individual’s membership in the Association. A court reporting firm cannot use it in any way that gives the impression that the firm is a member of NCRA. For example, a firm can only use the NCRA Member logo on its website if it accurately and explicitly makes clear which individuals hold membership.
  • A member may not use the NCRA Member Logo as an expression of the Association’s views or its endorsement or approval of a particular topic or matter. In this regard, a member may not use the NCRA Member Logo on the member’s work product, such as on a transcript, regardless of the form of or media used for such work product.
  • The NCRA Member Logo must be used or reproduced in its entirety. The NCRA Member Logo may not be changed in any way, and no fragments or portions of the NCRA Member Logo may be used or reproduced.
  • The NCRA Member Logo must be reproduced in black and white, a single color only, or in the two colors specified by NCRA (text in PMS 288 and the graphic in PMS 7409) and in a reasonable size to ensure readability. A small reproduction may make certain constituent parts of the NCRA Logo illegible. Use of the NCRA Member Logo on any Web page must function as a link to the NCRA website; https://www.ncra.org. It is the responsibility of the user of the logo to maintain the link as an active link at all times or remove the logo from the Web page.  
  • NCRA shall provide the NCRA Member Logo to any member in good standing upon request and after the member agees to abide by the NCRA Logo Use Policy.
  • Any other use of the NCRA Member Logo is prohibited, except to the extent expressly permitted by the NCRA Board of Directors. Unauthorized use of the NCRA Member Logo may subject the user to legal action by the Association to the fullest extent permitted by law. Unauthorized use by a member may subject the member to loss of membership and/or loss of membership privileges, including the ability to run the member’s advertisements in Association advertising media and the right to have the member’s name listed in the NCRA Sourcebook.

NCRA Certification and Certificate Use Policy

NCRA certifications:

Registered Professional Reporter (RPR)
Registered Merit Reporter (RMR)
Registered Diplomate Reporter (RDR)
Certified Realtime Reporter (CRR)
Certified Realtime Captioner (CRC)
Certified Legal Video Specialist (CLVS)
Certified Manager of Reporters Services (CMRS)
Certified Reporting Instructor (CRI)
Master Certified Reporting Instructor (MCRI)
Certified Program Evaluator (CPE)

Any NCRA member who has earned one or more NCRA certification(s) may use the certification(s) or abbreviation(s) solely to denote that the individual has earned the certification(s). Any other use of the certification(s) is prohibited, except to the extent expressly permitted by the NCRA Board of Directors.

The NCRA certifications and their abbreviations are personal certifications. The phrase includes RPRs or includes Registered Professional Reporters may be used by a court reporting firm or entity in its advertisements if a majority of the reporters employed by or independently contracted by said firm or entity hold said certification. This policy shall equally apply to other NCRA designations.
Unauthorized use of the certifications may subject the user to legal action by the Association to the fullest extent permitted by law. Such unauthorized use by a member also may subject the member to loss of Membership and its privileges, including the right to have the member’s name listed in the NCRA Sourcebook.

Realtime Systems Administrator
Trial Presentation Professional

For NCRA certificate programs, the use of an acronym such as RSA or TPP after a name is prohibited.
By successfully completing the seminars and passing the test, participants who are members of NCRA are authorized to use terminology on marketing materials as follows:

  • NCRA Realtime Systems Administrator
  • NCRA Trial Presentation Professional

Unauthorized use of NCRA certificates may subject the user to legal action by the Association to the fullest extent permitted by law. Such unauthorized use by a member also may subject the member to loss of membership and its privileges, including the right to have the Member’s name listed in the NCRA Sourcebook.

Eligibility for Use of CLVS Logo

The CLVS logo is for use by all persons who currently hold the Certified Legal Video Specialist Certification.

Rules and Restrictions

  • A CLVS whose certification is current and who is in good standing with the Association may use or reproduce the CLVS Logo on such CLVS’s advertising, business cards, letterhead, brochures, and other promotional materials in any medium solely to denote the individual’s holding of that certification. A videography firm or court reporting firm cannot use it in any way that gives the impression that the firm holds the CLVS certification. For example, a firm can only use the NCRA Member logo on its website if it accurately and explicitly makes clear which individuals hold membership.
  • A CLVS may not use the CLVS logo as an expression of the Association’s views or its endorsement or approval of a particular topic or matter. In this regard, a CLVS may not use the CLVS Logo on the CLVS’s work product, regardless of the form of or media used for such work product.
  • The CLVS Logo must be reproduced in black and white or in the official color and in a reasonable size to ensure readability. A small reproduction may make certain constituent parts of the CLVS Logo illegible. Use of the CLVS Logo on any Web page must function as a link to the CLVS website http://clvs.ncra.org. It is the responsibility of the user of the logo to maintain the link as an active link at all times or remove the logo from the Web page.  
  • The NCRA staff shall provide the CLVS Logo to any current CLVS in good standing upon request. The logo shall be accompanied by a copy of this policy.

Unauthorized use of the CLVS Logo may subject the user to legal action by the Association to the fullest extent permitted by law, Such unauthorized use by a member also may subject the member to loss of membership and its privileges, including the right to have the Member’s name listed in the NCRA Sourcebook.

 

 

Policy on Use of Ethics First Logos

Eligibility for use of the Ethics First Participant Logo

To be eligible to be an Ethics First Participant, the individual must be:

  • an NCRA member and
  • involved in making the judicial/impartial record.
    • This includes NCRA-member stenographic reporters and NCRA-member legal videographers.

Eligibility for Ethics First Firm Logo

To be eligible as an Ethics First Firm, the firm in question must have:

  • at least one owner or manager who is an NCRA member.
    • NOTE: Once a firm owner/manager registers his/her firm for Ethics First, that individual will automatically be registered as an Ethics First Participant or Supporter, depending on eligibility.

Eligibility for Use of the Ethics First Supporter Logo

The Ethics First Supporter category encompasses all individuals and organizations who, although not themselves directly involved in creating the record in judicial court proceedings or depositions, support the principles espoused by the Ethics First program.

This includes:

  • attorneys
  • law firms
  • state and local bar associations
  • judges
  • state and local court reporter associations
  • captioners*
  • vendors*
  • scopists*
  • transcriptionists*

*The individual must be in the appropriate classification of NCRA membership (e.g., associate, retired, student) to be eligible for the Ethics First Supporter category. The Supporter category is not intended to allow nonmembers the opportunity to skirt the membership requirement for Ethics First Participants. Although captioners are NCRA members, they do not “make the judicial record” and therefore are ineligible to be Ethics First Participants. Captioners are eligible to be Ethics First Supporters.

NCRA reserves the right to determine the eligibility of any individual, firm, or association seeking to become an Ethics First Supporter in order to maintain the integrity of the program as an NCRA member benefit.

Any other use of any of these logos is prohibited, except to the extent expressly permitted by the NCRA Board of Directors. Unauthorized use of the logos may subject the user to legal action by the Association to the fullest extent permitted by law. Unauthorized use by a member may subject the member to loss of membership and/or loss of membership privileges, including the ability to run the member’s advertisements in Association advertising media and the right to have the Member’s name listed in the NCRA Sourcebook.

Membership Reinstatement Policy

Revision:  March 2018

Any membership terminated for nonpayment of dues or charges may be reinstated at any time prior to the close of that Membership year upon payment of the full current year’s dues and any delinquent charges.

Any membership terminated for nonpayment of dues or charges may be reinstated at any time after the close of that Membership year by fulfilling the current requirements for membership and paying any delinquent charges.

Any membership terminated by resignation that is requested to be reinstated to the former class of membership will be dependent upon fulfilling the continuing education and such other requirements as may be in effect at the time of the reinstatement, and any delinquent charges.

Retired Membership

Revision: N/A
Original Adoption: November 2017

Retired Lifetime and Retired Members will only receive the JCR electronically, unless they wish to subscribe and pay for a hard copy.