Serving on the Board
What you always wanted to know about NCRA Board of Director service
Board service information
The Board of Directors signs and agrees to various NCRA policies:
- Antitrust Guidelines & Statement
- Conflict of Interest Policy
- Board Standards of Ethical Conduct
- Board Code of Ethics Complaint Procedures
- Ownership of Materials and Information
- Statement of Policy re donations from Board members to the National Court Reporters Foundation and the Political Action Committee
Board of directors job descriptions
There is no blanket policy on whether individuals serving on other court reporting-related boards can also serve on the NCRA Board simultaneously; however, service on the NCRA board is a serious and time-consuming commitment and NCRA adheres to a strict conflict of interest policy.
Summary of duties and responsibilities of board members
Each Board Member is expected to attend and actively participate in all meetings of the Board, of which there are the pre- and post-convention meetings, plus two to three meetings during the course of an Association year, in addition to board conference calls.
Each Board Member is expected to respond to such correspondence as may from time to time be directed to the Board by the President, the other officers, his fellow Directors, and the Executive Director, seeking the counsel and advice of the Board on such matters as may require action between meetings, and to initiate such correspondence when a matter comes to his attention which, in his or her view, should be called to the attention of the Board.
Each Board Member is expected to undertake such board, committee, or task force assignments as the President or the Board of Directors may direct. Such assignments could conceivably involve as few as one or as many as half a dozen additional meetings during the course of a year.
Each Board Member may expect to serve as the official representative of the National Court Reporters Association to the annual convention of an affiliated court reporters association on one or more occasions during the course of an association year.
Frequently asked questions
Who can serve on the Board of Directors?
Article III – Membership, Section 9 c) states that:
“Only Registered Members who are verbatim stenographic reporters or Retired Lifetime Members who have been verbatim stenographic reporters or Honorary Members who have been verbatim stenographic reporters shall be eligible to hold an elective office of the Association.” This is the only requirement at this time to serve on the NCRA Board of Directors."
What other factors does the nominating committee look for in a candidate?
The following are a few factors that may be considered when selecting a board candidate but are not required.
- State board service
- Years in the profession
- Professional background and experience
- Commitment to profession
- Special expertise
- Geographical diversity
- Service on other related boards
- Advanced NCRA certifications
- Education and/or training
- NCRA committee service
- Leadership qualities and experience
- Business experience
- Excellent communication skills
Does any officer automatically ascend to a higher office?
The only office that is an automatic ascension is President Elect to President as outlined in the following section of the NCRA Bylaws.
Article VI, Officers, Section 2 - Election, Qualifications, and Term of Office, states:
“The Officers (except the President, the Immediate Past President, and the Assistant Secretary-Treasurer) shall be elected each year by the Voting Members. The term of each elected Officer shall begin at the close of the annual convention at which the Officer was elected and the Officer shall serve until the Officer’s successor is elected. No elected Officer shall serve for more than one full term in the same office except the Secretary-Treasurer, who may serve for no more than three (3) consecutive terms. The President-Elect shall automatically succeed to the office of President at the completion of the President’s term of office."
Is the nominating committee required to choose from the candidates presented to them?
The Nominating Committee may choose not to select a particular candidate even though they may be the only candidate presented to the Nominating Committee. The Nominating Committee is obligated to nominate the person or persons who, in its judgment, is best qualified to serve, even if that person(s) was not identified in the solicitation process for candidates. Ultimately it is the Nominating Committee’s duty to select the best candidates to serve NCRA and its members’ interests. There is a readily available process for members to make additional nominations if they disagree with the selection of nominees by the Nominating Committee.
Is the nominating committee process the only way to get on the ballot?
No. Any one hundred (100) Voting Members, no more than twenty-five (25) of whom are located in any one state, may submit a nomination for any of the offices to be filled by preparing and forwarding to the Executive Director a written nomination to be received within 60 days after publication of the Nominating Committee slate. If there are two or more nominations on the ballot, it must be specified which of the nominees proposed by the Nominating Committee is being opposed. (Reference Constitution & Bylaws Article VIII, Section 3)
Board service is uncompensated and requires significant time commitments. Most expenses involved in board service are reimbursable.
Information re contested elections
- All individuals considered by the Nominating Committee must complete a questionnaire created by the committee. Candidates nominated by petition who were not previously considered by the Nominating Committee shall be required to complete the same application materials required of candidates who were considered by the Nominating Committee. If there is more than one candidate for an office, both responses will be published to the NCRA Website. The questionnaires will be removed immediately after the election.
- Candidates who are elected to office (regardless of the form of nomination) shall be entitled to reimbursement of convention expenses on the same basis as sitting officers and directors. Candidates who are not elected to office (regardless of the form of nomination) shall not be entitled to reimbursement of convention expenses.