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Online Repositories For Transcripts

Webster's defines "repository" as a place, room, or container where something is deposited or stored. For several years, court reporters have maintained repositories, a dedicated space in their office where case-specific transcripts and exhibits are stored and made available to attorneys and their support staff for review as necessary, typically for large, multiparty, paper-intensive cases.

With continuing advancements in technology, repositories have become virtual, and these documents are now stored on secure Internet sites. Because they are on the Internet, they are available through a Web browser, from any location in the world, by supplying an approved user name and password.

How is an online repository created? The process is simple. A project site is created, security rights are established for users who will be granted access to the repository, and user names and passwords are assigned to the appropriate users. Transcripts and corresponding exhibits are converted to digital format (typically ASCII files and tiff images) and loaded into the project site. Users then go to the appropriate site through a Web browser, enter the assigned username and password, and begin reviewing documents. The site can be hosted on an internal Web server, or a firm may choose to have the repository hosted by an ASP (application service provider), an independent company that specializes in such hosting services.

Repositories may have some or all of the following features:

  • Full-text searching
  • Issue coding
  • Annotating
  • Digesting
  • Reporting
  • Exhibit linking

These features are excellent collaboration tools for attorneys and in-house legal departments, paralegals, legal secretaries, co-counsel, and expert witnesses, and may be integrated into other case or document management software applications.