Join NCRA   |  Store  |  NCRA Online Sourcebook  |  FAQ  |  Resource Center  |  Contact Us
NCRA Convention & Expo

Helpful Tips & Info

New York Hilton Midtown Manhattan Hotel

1335 Avenue of the Americas
New York, NY 10019
1-800-HILTONS (1-800-445-8667)
newyorkhiltonhotel.com

It’s a paper-lite event

NCRA is trying to reduce its carbon footprint and to decrease the amount of paper used at our events. This is an effort both to be responsible toward our environment and to increate eh quality and timelines of the resources provide through this learning experience. Electronic program material and presentation handouts will replace paper whenever possible and are accessible during the convention on our website, NCRA.org/convention, and in the NCRA Convention app (visit NCRA.org/mobile on your phone’s browser and you will be redirected).

Mobile device/cell phone policy

As a courtesy to speaker and other attendees, please refrain from the use of cell phones during presentations. We ask that you kindly turn off your phone, or set it to silent or vibrate, and leave the session if you receive a call.

Sponsor a student

For a small donation, you can invest in the future of our profession by sponsoring a student who has attended the 2015 NCRA Convention & Expo. Attending the Convention can be a major event in a future court reporter’s career. You can choose to donate $25, $50, $100 or $130 to help subsidize the cost of student attendance. If you are interested in sponsoring a student, visit the NCRA Registration Desk in the 2nd Floor Promenade.

Antitrust compliance

NCRA members and event attendees must strictly comply with NCRA’s Antitrust Policy at all times. It is prohibited to have any discussion or agreement about prices, rates, and other terms upon which services will be provide; the division of customers or markets; whether to boycott or refuse to do business with any customer or firm; or to engage in any other collusive activity that will reduce competition. People violating these prohibitions may be barred from the meeting (an possibly subject to criminal fines and penalties). Please contact senior NCRA staff on site if you have any questions or to report any violation. A complete copy of NCRA’s Antitrust Policy is posted on NCRA’s website.

No smoking policy

For the health and comfort of all attendees, smoking is not permitted at any NCRA function. The Hilton is a non-smoking facility. Guests wishing to smoke must exit the building.

Responsible drinking policy

Recognizing the emphasis on networking through receptions and social events, and the potential for alcohol abuse, NCRA encourages attendees to drink responsibly. Supporting this policy, NCRA offers nonalcoholic beverages at all functions where alcohol is served. Alcohol will not bet served to anyone under the age of 21.

Lost and found

For your convenience, a lost and found box is kept at the Registration Desk where you can bring found items or report lost items. NCRA is not responsible for lost personal property.

Personal safety

Your safety and security is important, so please remember to observe standard travel safety practices during your stay in NYC.

  • Familiarize yourself with the nearest emergency exits.
  • While in your guestroom, do not answer the door without verifying who it is. If you did not request service and a person claims to be a hotel employee, call the front desk to confirm before opening the door.
  • Do not wear your name badge outside of the hotel.
  • When exploring the city, please walk in groups and let someone know where you are going when you leave the hotel.

Attendees are responsible at all times for the security of personal items such as purses, laptops, electronic equipment, etc. Keep your personal belongings secure and keep alert.

Medical emergencies

If you require medical attention during the conference, please contact the Registration Desk or dial “444” from any house phone.

Save the dates

2016 NCRA Firm Owners Executive Conference
April 17-19
San Juan, Perto Rico
Caribe Hilton

2016 NCRA Convention & Expo
July 28-31
Chicago, IL
Hilton Chicago

Cancellation/refund policy

Prior to the convention, registration may be canceled upon written request only.

Cancellations must be received in writing by July 3, 2015, to be fully refunded. A $50 cancellation fee will be applied to cancellations received between July 4 and July 24. Refunds will NOT be granted after July 24. "No-shows" are responsible for full payment of the convention registration fees. All requests for cancellations, refunds, and transfers should be sent to meetings@ncra.org.

Substitutions/transfers

If you are unable to attend for any reason, you can transfer your registration to another person without penalty. Simply send a copy of your confirmation with a letter/message stating your request along with a completed registration form for the person replacing you. Substitution and transfer requests should be sent to meetings@ncra.org.

First-time attendees

Welcome! If this is your first NCRA Convention and you would like to connect with veteran NCRA members and convention-goers and other first-time attendees during the conference, please be sure to check the appropriate box on your registration form. Please also plan to attend the special "Only New Once" Reception on Thursday from 6-6:30 p.m., immediately before the Opening Reception. These events are designed to provide an opportunity to meet and network with other attendees in a casual setting.

Continuing education units (CEUs)

Receiving CEUs

As long as you are registered for this event and check in with the registration desk to pick up your name badge, CEU credit will be awarded based on your registration category (i.e. one day, two days, all inclusive, etc.) and will be applied automatically to your record after the Convention. Credit for this event will appear on your NCRA online transcript within 12 business days after the conclusion of the event.

If you do NOT attend all sessions for which you are registered, you are expected to complete and submit the CEU change form available at the Registration Desk and online NCRA.org/ceuforms.

To check your transcript, please visit NCRA.org/transcripts.

For more information about NCRA's Continuing Education Program, please visit NCRA.org/ce.

Attention Texas Attendees

The 2015 NCRA Convention & Expo has been approved by the Texas Judicial Branch Certification Commission. Those who require a certificate for submission with their Texas CSR renewals may contact Sandra Bryant at sbryant@ncra.org and she will be happy to provide that for you.

Conference content

The content of presentations, seminars, and workshops are the work and opinions of the presenters and do not necessarily reflect the policies or positions of NCRA.

Photography disclosure

NCRA takes photographs during its meetings and events for use in Association advertising, newsletters, and other promotional materials, whether in print, electronic, or other media, including the NCRA website and social media sites. By participating in this conference, you grant NCRA the right to use your name and photograph for such purposes.

People with disabilities

NCRA strives to hold meetings that are accessible to all. If you require special assistance, auxiliary aids, or other reasonable accommodations to fully participate in this event, please stop by the Registration Desk for assistance. Your information will remain confidential. Because many arrangements require early planning, requests received on site cannot be guaranteed; however, we will make every attempt to accommodate you.

Special dietary requests

NCRA selects menu items we hope everyone will enjoy. We realize that some individuals have dietary restrictions and food allergies. Attendees who notify us about food allergies or dietary restrictions that prevent them from eating the standard entrée selection (Awards Luncheon) are provided with a vegan/gluten-free meal based as closely as possible on their specific dietary needs.

NCRA will do its best to accommodate all dietary requests; however, because the focus is on food allergies, we cannot always guarantee requests such as low-fat, low-salt, low-carb, sugar-free, etc. Alternate salads and desserts may not be available.

Name badge policy

Badges will be issued to all registered attendees and must be worn to gain entrance to concurrent seminars, receptions, networking events, the Expo Hall, and all other official convention activities. For your personal safety, please do not wear your name badge outside of the hotel.

Personal safety

To help ensure your personal safety and peace of mind throughout the convention, please be sure to provide your emergency contact information on your registration form. There is also space to write down medical conditions or allergies you may have.

In cases of emergency during the convention, NCRA may need to communicate with attendees via text message and/or email. Please be sure to provide your cell phone and email on your registration form for these purposes.

If you are sharing a hotel room with another convention attendee, we also recommend that the full name of each guest be provided when making a reservation. This will help to ensure that everyone can be found and accounted for in cases of emergency.

Conference attire

Business casual attire is appropriate for all conference activities. Meeting room temperatures tend to be cool; as such, we recommend you bring a sweater or jacket to the sessions.

The theme for the President's Party is Broadway; this is your chance to dress up and wow the crowd. So let your star shine; the party starts at 7:30 p.m., but we'll be dressed to the nines! Formal attire is encouraged but not required.