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NCRA Convention & Expo

Helpful Tips & Info

Helpful Tips & Info

Hilton San Francisco Union Square
333 O’Farrell Street
San Francisco, CA 94102
415-771-1400
www.hiltonsanfranciscohotel.com

Early-bird savings

Register by July 9, 2014 and save!

Early registration must be received by July 9 to qualify for the discounted rate. Registrations received after this date will be subject to a $50 late fee.

New EZ pay option: Register now and pay in two installments

We want to make it as easy as possible for you to participate in the convention and benefit from all the networking opportunities, education, new ideas, and information you'll take home.

For your convenience, you have the option of paying your registration fees in two installment payments, rather than one lump sum. Pay only one-half of your registration fee now, and the second payment will be charged on July 9. Just check the appropriate box on the registration form and we'll take care of the rest.

The EZ pay option is available for all registration categories, but cannot be used when registering online.

Cancellation/refund policy

Prior to the convention, registration may be canceled upon written request only.

Cancellations must be received in writing by July 9, 2014, to be fully refunded. A $50 cancellation fee will be applied to cancellations received between July 9 and July 25. Refunds will NOT be granted after July 25. "No-shows" are responsible for full payment of the convention registration fees. All requests for cancellations, refunds, and transfers should be sent to meetings@ncra.org.

Substitutions/transfers

If you are unable to attend for any reason, you can transfer your registration to another person without penalty. Simply send a copy of your confirmation with a letter/message stating your request along with a completed registration form for the person replacing you. Substitution and transfer requests should be sent to meetings@ncra.org.

First-time attendees

Welcome! If this is your first NCRA Convention and you would like to connect with veteran NCRA members and convention-goers and other first-time attendees during the conference, please be sure to check the appropriate box on your registration form. Please also plan to attend the special "Only New Once" Reception on Thursday from 6–6:30 p.m., immediately before the Opening Reception. These events are designed to provide an opportunity to meet and network with other attendees in a casual setting.

Continuing education units (CEUs)

Registrants will receive continuing education units and credit for all workshops and seminars they attend during the convention. The 2014 NCRA Convention & Expo offers up to 2.45 CEUs.

EventCEUs
Pre-convention intensive workshops 0.70
1.5 hour concurrent seminars 0.15
1 hour concurrent seminars 0.10
Punctuation Workshop 0.45
Premier Seminar 0.10
Student Seminar NA
CRI Orientation 1.30
Teachers Workshop 0.70
Realtime Systems Administrator Workshop CEUs 1.00

New! NCRA has changed the way it tracks CEU credits for its conferences and events. We will not scan name badges or require attendees to submit paperwork verifying their attendance. As long as an individual is registered for this event and checks in with the registration desk to pick up his or her name badge, CEU credit will be awarded and applied to his or her record after the convention.

For more information about NCRA's Continuing Education Program, please visit www.NCRA.org/CE.

Conference content

The content of presentations, seminars, and workshops are the work and opinions of the presenters and do not necessarily reflect the policies or positions of NCRA.

Photography disclosure

NCRA takes photographs during its meetings and events for use in Association advertising, newsletters, and other promotional materials, whether in print, electronic, or other media, including the NCRA website and Facebook page. By participating in this conference, you grant NCRA the right to use your name and photograph for such purposes.

Special accommodations/ADA compliance

NCRA strives to hold meetings that are accessible to all. If you require special assistance, auxiliary aids, or other reasonable accommodations to fully participate in this event, please indicate any special needs you may have on your registration form. Your information will remain confidential. Because many arrangements require early planning, requests received on-site cannot be guaranteed; however, we will make every attempt to accommodate you.

Special dietary requests

NCRA selects menu items we hope everyone will enjoy. We realize that some individuals have dietary restrictions and food allergies. Attendees who notify us about food allergies or dietary restrictions that prevent them from eating the standard entrée selection (Awards Luncheon) are provided with a vegan/gluten-free meal based as closely as possible on their specific dietary needs.

Due to the large number of attendees, substitutions for the vegan/gluten-free meal or the standard conference meals may not be possible. Please make alternative meal arrangements if you have several food allergies or very specific dietary restrictions, as our food and beverage options may not meet your needs.

NCRA will do its best to accommodate all dietary requests; however, because the focus is on food allergies, we cannot always guarantee requests such as low-fat, low-salt, low-carb, sugar-free, etc. Alternate salads and desserts may not be available.

Name badge policy

Badges will be issued to all registered attendees and must be worn to gain entrance to concurrent seminars, receptions, networking events, the Expo Hall, and all other official convention activities. For your personal safety, please do not wear your name badge outside of the hotel.

Personal safety

To help ensure your personal safety and peace of mind throughout the convention, please be sure to provide your emergency contact information on your registration form. There is also space to write down medical conditions or allergies you may have.

In cases of emergency during the convention, NCRA may need to communicate with attendees via text message and/or email. Please be sure to provide your cell phone and email on your registration form for these purposes.

If you are sharing a hotel room with another convention attendee, we also recommend that the full name of each guest be provided when making a reservation. This will help to ensure that everyone can be found and accounted for in cases of emergency.

Conference attire

San Francisco's average high temperature in late July and early August is 67 degrees and the average low is 55 degrees. Please plan accordingly. Business casual attire is appropriate for all conference activities. Meeting room temperatures tend to be cool; as such, we recommend you bring a sweater or jacket to the sessions.

Attire for the President’s Red Carpet Party is all about glitz, glamour and red hot style … this is your chance to dress up and wow the crowd as you stroll the red carpet. So let your star shine; the party starts at 7 p.m., but we’ll be dressed to the nines! Formal attire is encouraged but not required.